| 08:00 AM to 10:00 AM | 0 Volunteer - Assist with set up (chairs, tables, carting materials to the appropriate tables, covering tables, measuring 48” wide for each project, taping down pre-printed project numbers to each spot per floor design map) |
| 10:00 AM to 01:00 PM | 0 Volunteer - Additional set up: carting materials to the appropriate tables; set up for Registration table, Scientific Review Committee table, judge registration table, and awards tables |
| 12:30 PM to 04:00 PM | 0 Volunteer - Student registration table – hand out paperwork to students as they check in. Registration is open from 1-4 for the students. No special skills needed. |
| 12:30 PM to 04:00 PM | 12 Volunteers - Safety and Display Committee – No previous experience necessary. Check all student exhibits before judging for compliance to rules. A checklist is provided. Report any violations. |
| 01:00 PM to 05:00 PM | 0 Volunteer - “Answer people” who can answer questions and point students, parents, teachers, judges, and other volunteers to the correct location/table in the Coliseum. |
| 02:30 PM to 05:30 PM | 2 Volunteers - Special Awards Judging table to assist the Special Awards Chairwoman – help get the judging packet for each special awards judge. Make sure judges checking in have their materials (pencils, clip board, program, etc.). |
| 02:30 PM to 05:30 PM | 3 Volunteers - Judge Registration table – match judge badges to judging packets & set out pre-printed judging assignments on the judging table. Make sure judges checking in have their materials (pencils, clip board, program, etc.). |
| 03:30 PM to 09:00 PM | 2 Volunteers - Set up judge/volunteer food buffet from catered food and replenish near empty serving dishes with new full serving dishes from the warmer. Also watch to be sure only volunteers and judges with a badge are coming in the dinner area. |
| 04:30 PM to 09:30 PM | 3 Volunteers - Show floor “security” roving the floor to keep people out of the show floor except for judges & students. (No parents, no teachers, no friends in the show floor area during judging.) |
| 05:00 PM to 11:00 PM | 5 Volunteers - Assist the Awards Chairperson - Data Entry for projects winning special awards. Check proposed winners against award criteria. Help print award certificates from templates. |
| 05:00 PM to 09:45 PM | 2 Volunteers - Judge Registration table to pick up completed judge score sheets and deliver them to data processing. |
| 05:00 PM to 09:45 PM | 5 Volunteers - Enter judge scores in the Data Processing Center (next to Judge Registration). |
| 07:00 PM to 11:00 PM | 12 Volunteers - Stuff student envelopes with the correct ribbon color from the list provided by data processing. |
| 10:00 PM to 11:30 PM | 4 Volunteers - Set up the awards table for the next morning, and to set up the student registration tables for student envelopes with ribbons to hand out at 8 AM Saturday. Also lists of those advancing to state and the alternates must be posted. |